Town of Littleton Committees

CIP Minutes Sep 9, 2010

LITTLETON CAPITAL IMPROVEMENTS PROGRAM COMMITTEE
MEETING HELD ON 9 SEPTEMBER 2010


Present: John Lofgren, T. J. Ilacqua, Ron Bolt, Dick Massimilla, Jim Daly, and Jessica Daine

Attendees: Eddy Moore

Administration: The meeting was called to order at 7:00 pm by Vice Chairman Lofgren. The minutes from the meetings on 26 August were approved.

One-one-One Feedback: None of the departments have complained about the changes made their input at the 8/26 meeting. John reported that he had not talked directly to the Fire Chief yet, but had discussed the CIP process with some of the FD employees. The School Board will discuss their input at the 9/23 meeting.

Report Review: A review of the 8/26 changes was conducted with some additional minor adjustments made. Items for which grants are a possibility will be so notated, and a few more items were dropped in favor of the operating budget. Some changes were made in 2011 including adding $15k for the FD tanker (assuming the grant is awarded) and a 260k option for the "vanilla envelope" approach to the Town Building. Jim will rework all of the summary charts one last time. Narratives will be added for:

· Mission/Purpose statement (John)
· Financial charts (T. J. & Jessica)
· Recommendations (Ron)
· School, provided they OK the text

Report Content: Jim proposed an appendix listing the projects by priority. This was agreed to as long as the information bore the caveat as being the priorities within each department. The CIP report will not prioritize across departments, as this is a role more appropriate for the decision makers. The scoring categories devised were used only as a guide to relative importance and urgency. A discussion about the various depictions of past spending by both the Town and School resulted it the elimination of the charts depicting tax rates. The CIP report will not address revenues or tax rate impacts.

Report Production: It is estimated that the report will contain about 25 to 30 pages and we will need about 20 copies to start. Jim will contact the Town Office (Joanna Ray) about getting support for the reproduction, including several colored charts. The 150 or so pages of project work sheets from the departments will be considered committee reference material and not included in the report.

Report Coordination: Ron will inquire about North Country Council's willing to review the CIP report.


Report Briefing: The briefing outline was accepted. T. J. will be the designated briefer, but each committee member should try to be present and be prepared to explain the projects within the departments they have been working with all along. The report should be sent electronically at least one week before presentation so that the briefing audience will have had a chance to review the material before the briefing. The following briefings need to occur, ideally in this order:

· Feedback session for the Town Manager and department heads
· Presentation to the Planning Board (set for 21 September)
· Public Hearing and Adoption (two week notice required)
· Presentation to the Board of Selectmen
· Presentation to the Budget Committee

The meeting adjourned at 8:45 pm and the next meeting is scheduled for 23 September at the Community Center at 7 pm.

Respectfully submitted
Ron Bolt



.

The Town of Littleton prohibits discrimination on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, marital or family status. The Town of Littleton is an equal opportunity employer.

Town of Littleton ®2013 all rights reserved
XHTML | CSS website ©2013 notchnet