Board of Selectmen Meeting Minutes & Agendas

Mar 21, 2016

Board of Selectmen Minutes March 21, 2016


TOWN OF LITTLETON
5:00 PM
BOARD OF SELECTMEN’S MEETING
MONDAY, MARCH 21, 2016
COMMUNITY CENTER, HEALD ROOM
120 MAIN STREET, LITTLETON, NH

 

Present:  Town Manager Andrew Dorsett, Selectman Milton T. Bratz, Selectman Schuyler Sweet, Selectman Edward Hennessey, Executive Secretary Ceil Stubbings

Others Present:  Karen Noyes (Finance Director), Darin Wipperman (The Courier), Fran Matott, Rudy Gelsi, Katherine Doriski (Channel 2), George McNamara (Public Works Director), Captain Chris Tyler (Littleton PD), Rob Bolt (Energy Conservation Committee),

Town Manager Andrew Dorsett called the meeting to order at 5:00 PM.

Pledge of Allegiance

Board Organization

Ed Hennessey made the motion to appoint Milton Bratz as Chairman.  Schuyler Sweet seconded the motion.  Motion passed 3-0.  Hennessey made the motion to appoint Schuyler Sweet at Vice Chairman. Bratz seconded the motion.   Motion passed 3-0.

Appointments to Committee-Board-Commission

Bratz said the board would make the appointments to the various committees at this time.

Budget Committee: Hennessey made the motion to appoint Eddy Moore and Jim McMahon to the Budget Committee for three year terms.  Sweet seconded the motion.  Motion passed 3-0.  Hennessey moved to appoint Carolyn Murro to a full voting member on the Budget Committee for a two year term.  Sweet seconded the motion.  Motion passed 3-0. Hennessey moved to appoint George Kirk as a full voting member for a one year term.  Sweet seconded the motion.  Motion passed 3-0.  Hennessey moved to appoint Heather Porter to the Budget Committee for a one year term.  Sweet seconded the motion.  Motion passed 3-0.

Opera House Management Commission:  Sweet moved to appoint Don Merrill to the Opera House Management Commission as an Alternate for a two year term.  Hennessey seconded the motion.  Motion passed 3-0.Sweet moved to appoint Dick Alberini to the Opera House Management Commission for a three year term.  Hennessey seconded the motion.  Motion passed 3-0.

Water & Light Commission:  Hennessey moved to appoint Ralph Ross to the Water & Light Commission for a three year term.  Sweet seconded the motion.  Motion passed 3-0.

Planning Board:

Sweet moved to appoint Val Poulsen to the Planning Board for a three year term.  Hennessey seconded the motion.  Motion passed 3-0.

Sweet moved to appoint Mary Menzies and Colin Trahan to the Planning Board as Alternates for a three year term.  Hennessey seconded the motion.  Motion passed 3-0. 

Zoning Board:    Hennessey moved to appoint Jerry Lesage as a full voting member on the Zoning Board for a three year term.  Sweet seconded the motion.  Motion passed 3-0.

River District Redevelopment Commission:    Sweet moved to appoint Andrew Dorsett, Michelle Moren-Grey and Mary Boulanger to the River District Redevelopment for three year term.  Hennessey seconded the motion.  Motion passed 3-0.

Conservation Commission:  Hennessey moved to appoint Dorothy Corey, Barbara Perlowski and Henry Peterson to the Conservation Commission for a three year term.  Sweet seconded the motion.  Motion passed 3-0.Hennessey moved to appoint William Nichols as an Alternate member of the Conservation Commission for a three year term.  Sweet seconded the motion.  Motion passed 3-0.

Energy Conservation Committee:   Sweet moved to appoint Mary Boulanger and Peter Copper to the Energy Conservation Committee for a three year term.  Hennessey seconded the motion.  Motion passed 3-0.    Sweet moved to appoint Rodney Edwards as an Alternate to the Energy Conservation Committee for a three year term.  Hennessey seconded the motion.  Motion passed 3-0.  Sweet moved to change Bill Latulip’s appointment as an Alternate on the Energy Conservation Committee for a one year term.  Hennessey seconded the motion.  Motion passed 3-0.

Ron Bolt said there had been a resignation and he understood there had been a candidate who expressed interest.  Bratz asked who had resigned.  Bolt said Arwen Mitton had resigned from the committee to accommodate her additional responsibilities as a full time employee at the library.  Bratz said they would re-advertise the opening. The executive secretary stated a John Lofgren had submitted a request for appointment to the budget committee and the energy conservation committee.  Bratz asked Bolt the question that he had been chairman when Mr. Lofgren was brought up the last time.  Bolt responded by saying that in all due respect that is irrelevant.  Bratz said they would take this under advisement and bring this back at our next meeting.  Bolt asked the board if they had any questions.  There are no qualifications to serve on this committee.  Bolt asked what two weeks would garner.  Bratz said he wanted to review the last time his name came up for an appointment.  Bratz said that apparently the recommendation has been withdrawn.  Bolt said that Mr. Lofgren had been appointed to the CIP Committee.  Some information came to light and to avoid any further concern about the capital improvement program John chose to resign.  Bratz said that was five years.  Bratz said they would still take this under advisement and discuss this at their next meeting.

Ledgewood Road Update:  Dorsett stated he was asked to look over the road status.  They reviewed with the procedure with the attorney and they concluded it was not a class four road and the town did not have a responsibility to maintain it.  Dorsett said they could deny the request or obtain a petition from the land owner for a betterment assessment.  He developed a process for what would need to happen.  There needs to be a petition from the residents requesting the town go into a betterment assessment.  The cost of the assessment is determined by the petitioners.  The selectmen then determines whether to proceed with the project.  Funds are then added to the budget and then work would be done on the road.  The abutting owners would be billed for the cost.  Bratz said they went over documents regarding the road going back to 1976, then another document ten years later.  Dorsett explained the process for taking over a road for clarity to Mr. Matott. 

Appointments: Captain Chris Tyler – Littleton PD

NH Office of Highway Safety STEP Patrol Grant $3,483.48.

NH Office of Highway Safety Tire Deflation Device Grant $600.00

NH Office of Highway Safety Bicycle/Pedestrian Grant $3,483.48

Captain Chris Tyler presented the board with the Highway Safety Grants that need the board’s approval.   The STEP Patrol Grant is meant to help traditional patrols in Littleton.  There is a new formula now in place where in the past we had to do the patrols on specific dates now we can choose our own dates.  The patrols are for speed enforcement, driver impairment, etc.  Sweet made the motion to accept the STEP Patrol Grant.  Hennessey seconded the motion.  Motion passed 3-0.

The Bicycle/Pedestrian Grant allows officers to go out on bike or foot patrol for pedestrian safety.  Bratz said people like the bikes and the foot patrols.  Sweet moved to accept the Bicycle/Pedestrian Grant.  Hennessey seconded the motion.  Motion passed 3-0. 

The Tire Deflation Device Grant is up the amount of $600.00.  The state will match 50A% of the purchase.  The department has one of these devices they are seeking to purchase another one.  Sweet moved to accept the Tire Deflation Device Grant.  Hennessey seconded the motion.  Motion passed 3-0.   

Town Manager’s Report:   Dorsett then went over some of the issues they are stillfacing with the coming year. There is one more pilot payment pending that hopefully will be done within the next week or so.  We have requests for proposals advertised for assessing contracts.   We have an ongoing mapping project that is currently in phase four.  One of the issues is the border with Bethlehem.  Sweet asked if we are trying to identify the border.  Bratz said we were notified several years ago about this but it has not been resolved.  Dorsett listed Moore Dam/TransCanada Assessment and the SBA Towers settlement as still outstanding and the lease with the Opera House that is still ongoing.  They will also be working on the Aggressive Actions Ordinance this year.    Bratz wanted to go back to the Town lease with the Chamber of Commerce.  Bratz said they have had a lease for the last three years that will expire on April 1st. They are working the Chamber and the Opera House Commission regarding the responsibility for the building.  Bratz said the ACLU has agreed to work with the Town on the Aggressive Panhandling ordinance.  Bratz said he would take on the responsibility and contact the attorneys.  Dorsett said that Hennessey had come to him and made some suggestions on things he thought they should consider priorities.  He asked the board if they had anything they wanted to focus on.  Bratz said that visibility on Main Street is important.  Dorsett said he talked about this with one of the newspapers.  They are going to write an article in one of the upcoming newspapers to talk about community policing and its benefits.  Dorsett thanked SNS because they have locked into a contract for our internet service for a year.  SNS offers a high speed tower ability.  They have agreed to hook us up so that we can get the benefit of the higher speed.  They also agreed to not charge us for a year.  

2014 Audit Findings: The following audit finding was passed over at the last meeting to request a response from the Library Trustees.    In review of the Town policies, it was identified that the Library Trustees did not review and reaffirm their investment policy for the 2014 fiscal year.  It is our recommendation that the Library Trustees review and reaffirm their investment policy annually as the Library Trustees are custodians over a portion of their own trust funds.  Noyes said she has sent an email to the Librarian and is waiting for a response.   

Bratz said a month ago we reviewed the 2014 audit and this one had not been reviewed.  Karen Noyes said she had been communicating with Jean Dickerman.  The Library Trustees have made a few changes to their investment policy and have been talking with a financial advisor.  There was one minor change as of the 18th of March.  They will sign off on the new policy this coming Wednesday.  Bratz made a recommendation to Jean Dickerman that this has been flagged on three audit reports.  Noyes said she will ask the library to do the same thing as Town and review the policy every October or November.

Old Business:

Fixed Asset Policy – Approve the Updated Policy:  Bratz said he had some questions and some recommendations.  Schuyler moved to approve the policy.  Hennessey seconded the motion.  Hennessey asked if the Disposal of Town Owned Property would be included in the fixed asset policy.  Noyes said yes.  Bratz said the inventory report should be given to each department head at least once per year.  Bratz recommend to take out the statement of unannounced audit because it has never been acted upon.  Noyes said they have never done an unannounced audit of petty cash in any department.  Bratz asked if she could give them a review of the fixed assets.  Bratz would like a listing of all property.  Noyes said she also does one for property liability.  Bratz asked for a definition of discrepancies.   What if a truck goes missing?  Bratz said he brought this up because he is sometimes questioned.  He would also like to recommend a life cycle of the fixed assets.  Noyes said she draws on what we have for history. Previously she was using a system from another town.  The trucks usually run seven to ten years.  Bratz said she is not using an insurance company’s estimate.  It is also his recommendation to look at what a property insurance has for trucks, cruisers etc.  He then asked about the life a building.   He wanted to know if the life of a building was actually 250 years and where that number came from.  Noyes said in her opinion in years down the road we are going to have to fix the Opera House up again.  Generally the first 50 years you would hope to not put a lot of money into the building.  The bones would still be good in 250 years.  Bratz asked if disposal of property had to be put out to bid. Noyes said they are not required to put them up for bid.  The only thing that is required is if an employee is interested in bidding it has to go through a process that is deemed.  Hennessey made the motion to approve the fixed asset policy and procedure. Sweet seconded the motion. Motion passed 3-0.  Bratz said he had concerns regarding the disposal of vehicles.   Noyes said the Town Manager and the department head would put it out to bid.  Noyes suggested they add the language “any property over the amount of $10,000 will be disposed of by the selectmen.”  The board agreed to add the language.  Hennessey made the motion to move to approve the disposal policy.  Sweet seconded the motion.  Motion passed 3-0.

New Business:

Old County Road Easement:  Andrew introduced the easement deed from Patel’s and advised they have given them until Thursday to act on it.  George McNamara talked about the new easement and how it is a great improvement.  The only concern is the sign that would constantly be knocked down.  It is going to help with the winter maintenance and give ownership to the businesses for the cleanup.  Bratz said that when a large truck comes in it should be able to go in.  Hennessey asked when they would begin construction.  Dorsett said they would begin work on April 4th but they also said they would start earlier if possible. Hennessey asked how long the work would take.  George McNamara said it would take three to four weeks. 

Citizen Concerns/Comments:  Dann referred to Bratz’s comments regarding the panhandling ordinance.  He wondered what the board would call people who hide their appearance so that you can’t tell who they are.  They threaten you and take your money with force.  Bratz asked Dann who are covering their faces.  Dann said the people who are demanding from you.  Bratz said he would describe someone like that as a robber.  Dann wanted to make the board aware that there are a couple of hundred robbers here in Town.  A couple of weeks ago he couldn’t tell who they were because they did it in secret.  They used force and threatened him that if he did not give them any money, they would take his property.  Dann said they are going to send people with guns to take his property.  Bratz said the aggressive panhandling ordinance does not address this kind of issue.  Dann said he had no means of stopping people from taking his money. Sweet told Dann that if it is a crime he could go to the police.  Dann said the police are complicit in it.   Sweet asked him if the police can’t help him how the selectmen can help him.  Dann said he did not know.  Rudy Gelsi would like to ask the board for a little more cooperation.  The minority and the majority should work together.   The Town Manager is the main voice in this Town.  When he goes to the Town Manager and asks for the Town Manager report he is told no.  He would like more cooperation from the Town Manager.  

Board Action:

Motion to accept Old County Road Easement:  Hennessey made the motion to accept the Old County Road Easement. Sweet seconded the motion.  Motion passed 3-0.

 Set date for Public Hearing on Sale of Town Owned Property

2007 Doublewide Manufactured Home

Fort Fairfield BP, LLC purchase of .43 acres at the Industrial Park

1st Hearing Friday, April 1, 2016 at 9:00 AM Town Office Conference Room

2nd Hearing Monday, April 11, 2016 at 4:45 PM Community Center Heald Room.

The board agreed to hold the public hearings regarding the Sale of Town Owned Property as shown above. 

Bratz announced the board will go into a nonpublic session per the following RSA’s:   Sweet made the motion to go into nonpublic session per:     RSA 91-A:3, II (a)  The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be grantedHennessey seconded the motion.  The board entered the nonpublic session after unanimous roll call vote at 6:16 PM. 

The board came out of the nonpublic session at 6:21 PM after a unanimous roll call vote.  Sweet made the motion to seal the minutes.  Hennessey seconded the motion.  Motion to seal the minutes passed 3-0.

 Sweet made the motion to go into nonpublic session per:  RSA 91-A:3, II(e)  Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against this board or any subdivision thereof, or against any member thereof because of his or her membership therein, until the claim or litigation has been fully adjudicated or otherwise settled.

Hennessy seconded the motion.  The board entered the nonpublic session at 6:22 PM after a unanimous roll call vote. The board came out of the nonpublic session at 6:27 PM after a unanimous roll call vote.  Sweet made the motion to seal the minutes.  Hennessey seconded the motion.  Motion to seal the minutes passed 3-0.  Sweet made the motion to adjourn the meeting.  Hennessey seconded the motion.  The motion to adjourn passed 3-0.  The meeting adjourned at 6:28 PM.