Board of Selectmen Meeting Minutes & Agendas

Aug 8, 2016

Approved Minutes Public Hearing and BOS Meeting Aug 8, 2016


TOWN OF LITTLETON
BETTERMENT ASSESSMENT PUBLIC HEARING
BOARD OF SELECTMEN’S MEETING
MONDAY, AUGUST 8, 2016, 4:45 PM
COMMUNITY CENTER, HEALD ROOM
120 MAIN STREET, LITTLETON, NH

Present: Town Manager Andrew Dorsett, Chairman Milton T. Bratz, Vice Chairman Schuyler W. Sweet, Selectman Edward Hennessey, Executive Secretary Ceil Stubbings

Others Present: Eddy Moore, Bob O’Conner (Channel 2), Darin Wipperman, and Three residents from Ledgeway Road, Joe DePalma (Director of Public Works and Facilities, Rudy Gelsi, Chief Paul Smith, Sergeant Richard Ball, Captain Chris Tyler, Patrol Officer Jillian Fifield.

Bratz called the public hearing to order at 5:00 PM.

Pledge of Allegiance

Ledgeway Road Betterment Assessment 2nd Public Hearing
Ledgewood Road – Betterment Assessment Process

  1. Petition to BOS from road abutters requesting Betterment Assessment Improvements,
  2. Petitioner(s) notice all parcel owners which will benefit/be liable for betterment assessment costs,
  3. Cost Estimate Developed (By Petitioners & Evaluated by Town),
  4. BOS holds Better Assessment Public Hearing(either two separate meetings or combine) Detail Review of Layout/Cost Estimate & Occasion,
  5. BOS determines whether to proceed with project,
  6. Abutting parcel owners have 10 days to submit protest to action (majority required to negate request),
  7. Funds added to Budget & Funds added to Revenue of Town Budget,
  8. Work completed to improve road,
  9. Road accepted by BOS as Class V town road,
  10. Abutting parcel owners billed for cost of work (period from 1 to 10 years and method of % to each parcel TBD by BOS).

 

Dorsett explained this is the 2nd and last public hearing on the betterment assessment of Ledgewood Road. Dorsett explained that abutters have 10 days to submit protests to action if the board votes to proceed. The expenditure will be added to the 2017 budget and revenues will be added to the budget for the period of repayment. Joe DePalma explained that he had reviewed the plans and visited the road. He also provided an update as to what exactly had to be done to bring the road up to Town specs. After further discussion of the project, Hennessey made the motion that the Town proceed with the Betterment Assessment Process with improvements as recommended. And to add the estimated costs of $53,500 to the 2017 budget. The total amount of road improvements to be paid, equally divided among the parcel owners who utilize Ledgeway Road to access their parcels in 10 annual equal amounts. And further to direct the Tax Collector to take required steps to collect determined amounts in accordance with NHARSA RSA 231:28 through :33. Sweet seconded the motion. The motion passed 3-0.

Appointments:
Joseph DePalma Public Works and Facilities Director Introduction
Dorsett said Joe DePalma has been hired as the new public works director. Joe and his family have lived in Littleton and has been an owner and operator of his own business for many years. He has also worked as a supervisor for the Department of Transportation. His experience includes building schools, police stations and fire stations. Dorsett went on to say that DePalma has over thirty years’ experience in construction. Bratz, Sweet and Hennessey were glad he is now on board.

Chief Paul Smith, Captain Chris Tyler (Littleton PD)
Introduction of Sergeant Richard Ball
Chief Smith introduced Sergeant Ball and advised that he had worked at several agencies throughout the North Country. He has been a supervisor for the past ten years. Smith said they are extremely fortunate to have the Sergeant on board. This means that Steve Cox’s vacancy has now been filled.
Introduction and Swearing in of Patrol Officer Jillian Fifield
Smith then introduced Jillian Fifield as the department’s newest hire. They are hoping she will be able to go to the next police academy but they are uncertain when there will be an opening. Smith said that Jillian has complete a four year degree in criminal justice and a minor in sociology. Milt Bratz then performed the swearing in as a patrol officer.

Town Manager’s Report:
Transportation Alternative Grant (TAP) – Letter of Support
After discussion of the project, S. Sweet moved that the Town of Littleton apply for 2016 Transportation Alternative Programs grant funds through the NH Department of Transportation to complete the Littleton Downtown Connectivity Project in the amount of $800,000 and furthermore the Town will provide a $200,000 local match. E. Hennessey seconded the motion. The motion passed 3-0.

Other Business:
Energy Conservation Committee Appointment – Bob O’Conner term expires 2018
Sweet made the motion to appoint Bob O’Conner to the Energy Conservation Committee to a term that will expire in 2018.

Bratz then advised the board had several PILOT agreements to approve a listed below:
Board of Assessors:
Approve PILOT Agreements:

Littleton Building Association
Sweet made the motion to approve a PILOT or Agreement with The Littleton Building Association. The payer agrees to pay $3,200 in one installment on the date that coincides with the Town’s final tax bill date. This agreement shall remain in full force for a period of 4 years and shall expire on March 31, 2020. Hennessey seconded the motion. The motion passed 3-0. Sweet clarified that the Littleton Building Association is actually the Masonic Lodge. Map 73 Lot 3.

Littleton Community Center
Sweet made the motion to approve a PILOT or Agreement with the Littleton Community Center. The payer agrees to make available the use of the property associated with (Tax Map 78 Lott 112) for use as a municipal parking lot. The agreement shall remain in full force for a period of 5 years and shall be effective from January 1, 2016 to January 1, 2021. Hennessey seconded the motion. Motion passed 3-0. Map 78 Lot 112.

Alder Brook Sportsmen’s Association.
Sweet made the motion to approve a PILOT or Agreement with Alder Brook Sportsmen’s Association. The payer agrees to pay $1,100 in one installment on the date that coincides with the Town’s final tax bill date. This agreement shall remain in full force for a period of 4 years and shall be effective from April 1, 2016 and shall expire on March 31, 2020. Hennessey seconded the motion. Motion passed 3-0. Map 36 Lot 18.
Child and Family Services
Sweet made the motion to approve a PILOT or Agreement with Child & Family Services. The payer agrees to pay $1,300 in one installment on the date that coincides with the Town’s final tax bill date. This agreement shall remain in full force for a period of 4 years and shall be effective from April 1, 2016 and shall expire on March 31, 2020. Hennessey seconded the motion. Motion passed 3-0.
Map 79 Lot 161.

North Country Home Health & Hospice
Sweet made the motion to approve a PILOT or Agreement with North Country Home Health & Hospice. The payer agrees to pay $2,600 in two installments on the dates that coincide with the Town’s first and second tax bill dates. This agreement shall remain in full force for a period of 4 years and shall be effective from April 1, 2016 and shall expire on March 31, 2020. Hennessey seconded the motion. Motion passed 3-0. Map 95 Lot 17.
Old Business: None

New Business:
Town Manager Performance Review
Bratz said that last year when they negotiated the contract with Andrew there was a stipulation that there would be a six month review. The review was positive. Bratz’s question to the other two selectmen is should we do an annual review or should we hold off for a year. Bratz said the motion would be that we are doing a review based on the date set at the six month review. Bratz said he would like a motion to approve the annual review be done by December 2016. Sweet made the motion. Hennessey seconded the motion. Motion passed 3-0.

Public Comments:
Eddy Moore voiced his concerns for the traffic light at the intersection of the Industrial Park. Moore said he feels the light should be left on and not blinking. Edward Hennessey said he had written a letter to the DOT asking for the lights to be put back to operating status. Joe DePalma spoke to the chief of police about this and the Chief agreed the lights should be put back to working status. The board advised that people should send their letters of concern to the DOT.

Rudy Gelsi asked the board to give consideration to give him a written statement with the reason why I was not taken into consideration for the open position that he applied to. If I don’t get a written response I will take legal action on the Town of Littleton and the chairman of the board Mr. Bratz. Rudy said he also wanted to know that you guys hired somebody to take George McNamara’s place. Gelsi wanted to know if the person lived in Town. Bratz said that the board thanked him for his information on his first point. Bratz told him all they had to say is thank you for your input. Gelsi then told the board he would see them in court.

Board Action: None

Approve the Following Minutes:
July 11, 2016 – This item was passed over.

The board then took a quick break at 5:28 PM before going into a nonpublic session.

Note: The board entered into a nonpublic session per the following RSA
Sweet made the motion to go into a nonpublic session per:
__X_ RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted.


Hennessey seconded the motion. The board entered the nonpublic session after a unanimous roll call vote at 5:33 PM. The board came out of the nonpublic session at 5:48 PM. Hennessey made the motion to seal the minutes. Sweet seconded the motion. The minutes were sealed by a unanimous roll call vote. Bratz asked for a motion to adjourn. Hennessey made the motion. Sweet seconded the motion and the meeting adjourned at 5:49 PM.