Board of Selectmen Meeting Minutes & Agendas

Sep 12, 2016

Draft Minutes Sep 12, 2016


TOWN OF LITTLETON
BOARD OF SELECTMEN’S MEETING
MONDAY, SEPTEMBER 12, 2016
5:00 PM
COMMUNITY CENTER, HEALD ROOM
120 MAIN STREET, LITTLETON, NH

Present: Town Manager Andrew Dorsett, Chairman Milton T. Bratz, V. Chairman Schuyler Sweet, Selectman Edward Hennessey, Executive Secretary Ceil Stubbings

Others Present: Erin Hennessey (State Representative), Robert Blechl (The White Mountain Record), Kathy Dorisky (Channel 2), Eddy Moore, Karen Noyes (Finance Director), Joe DePalma (Public Works Director),
Chief Paul Smith (Littleton PD), Darin Wipperman (The Courier), Rudy Gelsi, Jessica Bunker (The Chamber of Commerce)

Bratz called the meeting to order at 5:00 PM. Erin Hennessey led the meeting with the
Pledge of Allegiance.

Appointments: Erin Hennessey (State Representative)
Erin represents Littleton and Bethlehem. Erin advised she was here today for two reasons. The first is to let everyone know there is a two week window for which people can put in new requests for new legislations or changes. The time is right now. If anyone has any ideas or laws they would like to change she would be happy to discuss those with them. As of right now she has one request from the prosecutor. The other thing she is here to talk about is traffic lights at Chiswick Avenue and the Industrial Park. Chiswick Avenue gets very busy in the morning. Lakeway Elementary School is just about to start in the morning. There may be another tenant at the Hitchner building across the street from the light. If the lights are taken down it could be a safety issue. It is a safety concern taking a left out of there. If you have concerns you can contact the DOT or you can contract Erin and she will she will forward your concerns.

Town Manager’s Report:
$900,000 General Obligation Bond Certificate Acceptance
Karen Noyes had three copies of the bond that had to be signed by the board. She also had a document that provides documentation it is a fifteen year loan and the first drawdown would be this upcoming week for $300,000. Noyes said they would not have to start paying full bond payments until 2018. That eases up the debt schedule for 2017 because in 2017 there will be three loans paid off. Hennessey asked if we only had to pay on what we draw down. Noyes confirmed yes. Sweet moved to exercise the bond. Hennessey seconded the motion. Motion passed 3-0.

Andrew told the board there was a copy of the draft budget they were provided with for their review before this upcoming Thursday’s Budget Committee meeting.

Other Business:
47th Annual Art Festival – September 23rd through the 25th – Request the use of Main Street
Jessica Bunker from the Chamber explained this is the first year we are expanding the art festival in theme and scope. The event will start on Friday evening in Bethlehem. They are asking to use the sidewalk space. They have notified all of the artists of the restrictions. They are also asking the parking meters not be bagged. After a brief discussion the board approved by consensus to not boot the parking meters to encourage traffic flow and the setup and takedown time needed on Main Street. Bratz asked a sensitive question regarding the use of paint on the sidewalks. Jessica stated that no paint would be used this year. The chamber is still looking into ways to clean the paint off of the sidewalks from last year.

Meadow Street/Industrial Park Road Traffic Light Discontinuation:
Bratz said the board has to propose formal letter asking the DOT to not discontinue the lights at this intersection due to safety concerns. Additional letters to be sent to the Commissioner, Victoria Sheehan and Assistant Commissioner, William Cass with copies to the State Senator and State Representatives.. Hennessey read the proposed letter as follows:

“The Board of Selectmen voted unanimously at their September 12th board meeting to formally request that the Department of Transportation do not remove the traffic lights and to return them to operational status at the intersection of Meadow Street and the Industrial Park Road. We believe if the lights were to be discontinued, it would create a safety hazard. We believe the issue is not a matter of traffic counts but an issue of safety. Our Chief of Police, Traffic Safety Committee and hundreds of citizens who have contracted us agree with this position.” Hennessey made the motion to approve the letter. Sweet seconded the motion. Motion passed 3-0.

Bratz advised there were a number of abatements to approve along with one PILOT agreement. The board reviewed and approved the following:

Board of Assessors:
Approve PILOT Agreement:
Child and Family Services, Map/Lot 79-161, 2015 Tax Year, One Year PILOT Agreement.
The taxpayer agrees to pay on an annual basis in one (1) installment an amount equal to $1,300 due and payable on the date that coincides with the Town’s final tax bill date. After the 2015 PILOT payment of $1,300 is accounted for any remaining taxes due including interest and penalties shall be abated for the 2015 tax year. This agreement shall remain in full force and effect for a period of 1 year and shall be effective from April 1, 2015 and shall expire on March 31, 2016. Hennessey moved to approve the PILOT agreement. Sweet seconded the motion. Motion passed 3-0.

Abatement Recommendations:
North Country Home Health, Map/Lot 95-17, 2015 Tax Lien, Abatement amount $13,901.17.
Administrative Abatement for the amount of $13,901.17. An agreement has been signed for a PILOT payment for the year 2015. Hennessey moved to approve the abatement. Sweet seconded the motion. Motion passed 3-0.

North Country Home Health, Map/Lot 95-17, 2016 1st Issue, Abatement amount $6,622.00.
Administrative Abatement for the amount of $6,622.00. An agreement has been signed for a PILOT payment for the year 2016. Sweet moved to approve the abatement. Hennessy seconded the motion. Motion passed 3-0.

Children’s House, Inc., Map/Lot 84-117, 2016 1st Issue, Abatement amount $3,451.90.
Administrative Abatement for the amount of $3,451.90. An agreement has been signed for a PILOT payment for the year 2016. Hennessey moved to approve the abatement. Sweet seconded the motion. Motion passed 3-0.

Alder Brook Sportsmen’s Association, Map/Lot 36-18, 2015 Tax Year, Abatement amount $1,726.00.
Administrative Abatement for the amount of $1,726.00. An agreement has been signed for a PILOT payment for the year 2015. Hennessey moved to approve the abatement. Sweet seconded the motion. Motion passed 3-0.

Child & Family Services Realty, Map/Lot 79-161, 2016 Tax Year, Abatement amount $1,922.00.
Administrative abatement refund for the amount of $1,922.00. An agreement has been signed for a PILOT payment for the year 2016. The abated amount will be refunded to Child and Family Services Realty. Hennessey moved to approve the abatement. Sweet seconded the motion. Motion passed 3-0.

Child & Family Services Realty, Map/Lot 79-161, 2015 Tax Year, Abatement amount $3,843.00.
Administrative abatement refund for the amount of $3,843.00. An agreement has been signed for a PILOT payment for the year 2016. The abated amount will be refunded to Child and Family Services Realty. Hennessey moved to approve the abatement. Sweet seconded the motion. Motion passed 3-0.

Town of Littleton, Map/Lot 66-90, 2016 Tax Year, Abatement amount $806.00.
Administrative abatement for the amount of $806.00. Property should be exempt because the Town owns it. Sweet moved to approve the abatement. Hennessey seconded the motion. Motion passed 3-0.

Old Business:
Updated Budget Committee Meeting Dates with the Town:

  • Thursday, September 15, 2016 (Joint Meeting with Town and School)
  • Tuesday, October 4, 2016
  • Tuesday, November 8, 2016 (Note: this meeting might be rescheduled as this is Election Day)
  • Tuesday, December 6, 2016

All Meetings are held at the Community Center Heald Room at 4:00 PM. Bratz advised those present of the Budget Committee Meeting Schedule.

New Business: None

Public Comments:
Eddy Moore wanted to talk about his neighbor which has to do with the health department. He insists on throwing fruits and other vegetables behind his building. It needs to stop! It encourages skunks and other animals on to his and other properties. Bratz told Moore that he would contact him tomorrow to fill out a complaint form. Moore said he would be glad to fill out the form. Moore said it needs to stop, he has a dumpster and he also has a dumpster.

Bratz then moved to Rudy Gelsi. Gelsi said his question has to do with an article that was in the paper. Other people are concerned to know the truth about this article. The article is about a gift that was received by the Chief of Police for a sceptic system. He does not know about it. A few people have asked him if it is a conflict of interest for an officer of the Town to accept a gift. He personally believes it is not the Chief’s fault. Gelsi asked the board if it was wrong for an officer of the town to receive a gift. Bratz told Gelsi he had only three minutes and he would have to call him as being out of order. Chief Smith offered his explanation by advising Rudy that he should have gone to the Chief’s office. Smith said Smith said he had already supplied one of Gelsi’s associates with an answer so he is sure he already knows what the answer is. Smith said he wanted to make it clear that it was not a gift. Smith said this is upsetting because this is something he had to spend money on three times. There is a history behind this and it is personal. Smith said that in early May he noticed that there might be a problem with his sceptic system. He called his sceptic designer form twelve years ago and she came up and took a look at it and advised the sceptic was possibly in failure. He then contacted another sceptic company to investigate it. Their conclusion was that it was not installed properly. Smith said he paid twice to have it installed twelve years ago. The sceptic designer and the sceptic company talked and said they would call the company called Eljen. They offered that if I provided my property for them to conduct training, they would give me the parts for free. Smith reiterated that there was no donation. Hennessey said he thought the paper was going to run a retraction on the article in question. Smith said that was correct.

Smith then read a clarification that the paper is going to print as follows: “The story on page 6 of Aug. 24 discussed Eljen Corporation’s work on the sceptic system of Paul Smith. Eljen worked with a local contractor to correct problems that existed since the original system was installed more than a decade before. The work was done as a result of an agreement to allow training for Eljen staff in exchange for the needed upgrades of Smith’s wastewater system. Eljen did not know Smith was a public official prior to offering to make the system improvements in exchange for the company’s training opportunity. The company’s philosophy of assisting veterans with wastewater management needs was the reason for Eljen’s interest in the project at Smith’s residence.”

Smith asked Gelsi if that answer was satisfactory. Gelsi said he does not have a problem. It is just that a lot of people in Town they know you and that if you were to accept a gift, it is not your fault. It is their fault because they (the board) gave you permission to accept the gift. Gelsi said that is when he goes against them. Smith said he is talking about a state law that is about police officers accepting gifts. This was not a gift and this company is not even from New Hampshire. Smith said they only gave him the parts of the job and that was a very small part of the bill. Bratz said the Chief never asked the board. Gelsi said he had a good friend who is still in jail and asked the board if they knew why. Gelsi it is because he accepted gratuities. You guys do not know the law. Bratz thanked Gelsi. Gelsi said he was still waiting for an answer. Sweet said it was not Town business it was personal there was no need for the board’s involvement.

Eddy Moore provided the board with a letter from the Water & Light Department. Moore said that Rudy Gelsi was on the budget committee when he was on the budget committee and he thought he was a productive person. More went on to say that Rudy has been what he thinks is an upstanding citizen. He feels that Rudy is being ignored for a position on the budget committee. Moore want on to say that if he is qualitied to sit on the budget committee then so should Rudy. The letter from the Water & Light department is in regards to a question asked by Rudy. Moore said that they are only doing repairs and improvements as necessary and it has nothing to do with the increase.

Board Action:
Approve the Following Minutes:
July 11, 2016, Sweet made the motion to approve the minutes. Hennessey seconded the motion. Motion passed 3-0.
August 8, 2016, Sweet made the motion to approve the minutes. Hennessey seconded the motion. Motion passed 3-0.
August 24, 2016, Hennessey made the motion to approve the minutes. Sweet seconded the motion. Motion passed 3.0.

Bratz said the board would be going into a nonpublic session. Hennessey made the motion to go into a nonpublic session per:
X RSA 91-A:3, II(e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against this board or any subdivision thereof, or against any member thereof because of his or her membership therein, until the claim or litigation has been fully adjudicated or otherwise settled. Sweet seconded the motion. The board entered the nonpublic session after a unanimous roll call vote at 5:36 PM. The board came out of the nonpublic session at 5:50 PM. Sweet made the motion to seal the minutes. Hennessey seconded the motion. The motion passes 3-0.

Sweet made the motion to go into a nonpublic session per:
X RSA 91-A:3, II(e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against this board or any subdivision thereof, or against any member thereof because of his or her membership therein, until the claim or litigation has been fully adjudicated or otherwise settled.
Hennessey seconded the motion. The board entered the nonpublic session at 5:51 PM after a unanimous roll call vote. The Board came out of the nonpublic session at 6:03 PM. Sweet made the motion to seal the minutes. Hennessey seconded the motion. Motion passed 3-0.

Sweet made the motion to go into a nonpublic session per:
__X_RSA 91-A:3, II(d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community.


Hennessey seconded the motion. The board entered the nonpublic session at 6:04 PM after a unanimous roll call vote. The board came out of the nonpublic session at 6:14 PM. Hennessey made the motion to seal the minutes. Sweet seconded the motion. Motion passed 3-0. Sweet made the motion to adjourn. Hennessey seconded the motion. Motion passed 3-0. The meeting adjourned at 6:15 PM.