Board of Selectmen Meeting Minutes & Agendas

Oct 13, 2015

Approved Minutes Oct 13, 2015

5:00 PM

Present: Town Manager Andrew Dorsett, Chairman Marghie Seymour, Selectman Schuyler Sweet, Executive Secretary Ceil Stubbings, V. Chairman Milton T. Bratz excused

Others Present: Rachael Dorisky (Channel 2), Katherine Dorisky, Darin Wipperman (The Courier), Amy Sharpe (Supervisors of the Check List), Jerry Lesage (Supervisors of the Check List), Roger Merrill (Littleton Public Library Trustee), Dann, Rudy Gelsi, Chief Paul Smith (Littleton PD), Casey Hadlock, Charlie Brooks

Seymour called the meeting to order at 5:00 PM

Pledge of Allegiance
Seymour announced that Milton Bratz would not be attending the meeting. There is another meeting going on with the DOT which he is attending.

Supervisors of the Checklist:
Amy Sharpe and Jerry Lesage announced there is one vacant position for the Supervisors of the Checklist. Anyone who is interested in filling the position until Town Meeting Day should contact Amy, Jerry or the Town Clerk’s Office. Sharpe stated the job description is posted on the Town website and at a few other places around Town. Amy Sharpe advised that Friday, October 30th is the last day for voters to change their party affiliation prior to the 2016 Presidential Primary. You can go to the Town Clerk’s Office any time now up until October 30th to change your affiliation. You can also come to the Supervisors of the Checklists meeting on October 30th at 7:00 PM here in the Community Center. If you are not sure what your party affiliation is, how do you find out? This Friday afternoon we will have updated voter information posted in the Town Office and in the Library. There is also a way to check online. That information will be posted on the Town website. Jerry Lesage said this is very important because October 30th is the last day to change your affiliation. There can be a lot of confusion at the primaries. Seymour asked what happens if you are not affiliated. Sharpe said that if you are an independent you can walk in on Election Day and pick which ballot you want to vote on. You don’t have to do anything by the end of this month. The people who need to do something by the end of this month, if you’re registered as a republican and think you want to vote on a democratic ballot you can change your affiliation. Lesage stated that you have to go back to the Supervisors to go back to their party affiliation. Seymour said that the last time she tried to do that she was told that she had to go to a special meeting. Sharpe said you cannot change your party if you were not undeclared. Sharpe said it is important to confirm what your party affiliation is. Dann asked if a person made a mistake and chose the wrong affiliation is there a write in portion on the ballot. Lesage said there is. Seymour thanked them for the information.

Citizen Concerns/Comments:
Charlie Brooks said he lives on Cyr Road and the road has become a hellhole. There is heavy equipment rolling over it with heavy equipment on their trucks. They are driving through to go to Franconia. It used to be a dirt road and until it was changed over it wasn’t bad. Now it is a mess. He asked if someone could take a look at it and see if something could be done. Sweet said he did a ride along with the Highway Superintendent two or three weeks ago and Cry Road was one of the roads they visited to show him how bad it was. Sweet said that they are aware of it. Charlie Brooks said he talked with the man who plows the road and he said that if it were turned back to a dirt road it would be better. Sweet said they are aware of it but he couldn’t promise anything other than that. Seymour asked if it was because of all the construction that was going on in the industrial park right now. Sweet and Brooks said no. Brooks said it is from trucks coming from Littleton going to Bethlehem loaded with crushed rocks etc. Seymour asked why they are using Cry Road. Brooks said it is a shortcut.

Town Manager’s Report:
Andrew Dorsett said they have a very short agenda tonight because they have to adjourn by 6:00 PM to allow the Zoning Board to hold their meeting.

Board of Selectmen Vacancy:
Seymour said she has decided to resign affective the 21st of this month when I will be leaving to go to New Mexico for the winter. We are looking for someone to fill the remaining five and a half months of her term. If there are people who are interested in serving on the select board, you can submit a letter of interest to the Town Offices. You should state why you are interested in the position and what your credentials are. Dorsett said they have received one letter of interest and there will probably be more before the deadline. Seymour said she was sorry because she really did not want to leave before the end of her term but she had to make a decision. Last year she attended meetings for six months by telephone. She does not feel that is the best way to serve the people of the community. She feels that if someone can have the opportunity to do a five month stint and find out that it is really not a terrible thing to be a selectman in this Town. We make policy decisions and we have really good staff that do the day to day work. There will be a one year and three year term open for Town Meeting. Seymour thanked everyone for putting up with her over the last five and half years. Dorsett said it has been a pleasure working with her. Sweet said he has learned a lot and was sorry to see her go.

Old County Road Easement Update:
Dorsett said they are one stop closer than before. They have a signed easement from the land owner. The next step is the lease. They have given us the draft easement and will give us the actual easement once the lease has been signed. Dorsett said he has been exploring other methods to help move the project along. He believes the driveway may be in violation, so he has started that process. Casey Hadlock said he had a copy of the easement that was given to him back in the middle of September. He questioned whether his property was depicted in the easement. Normally when a Town takes over a road they own the land underneath. What happened in this case is the land owner does not want to turn the land over to the Town. Hadlock believes this leaves him landlocked. Old County Road has been an entrance and exit to our property. In one of the planning board meetings it was agreed the verbiage would be put in the easement that our lot and the Traveler’s Inn that this would not only be an easement to the town but an egress to them. Hadlock said he had sent an email to Joanna Ray to ensure the Town’s council had looked into that again. He has requested a copy of the easement and his other concern is when the plants are going to shut down for paving this year. Hadlock said this is an issue between McDonalds and the Traveler’s Inn and the piece of property that the Town does not own. Old County Road is still the entrance and exit to his property. Whatever the Town decides to do they need to make sure they still have an egress and ingress which is also in conversations with the DOT. Dorsett said he would get a copy of the easement to him. Seymour said that she was hoping in her five and a half years the board would have taken care of the problem.

Dorsett provided some pictures of the work being done to the retaining wall on Church Street. He then provided a brief update on the progress of the highway garage. There were some concerns regarding cracks that have been addressed.

Old Business:
Letter to the Joint Legislative Committee on Administrative Rules
Seymour said that Dolly McPhaul had brought this to the board’s attention at the last meeting. She wanted us to be aware that the sight evaluation committee thought that part of its duties under the legislative rules were to overrule local zoning laws. We had a letter drafted to the Committee on Administrative Rules that we do not think this is the way it should be and that we are taking a stand against that way of thinking. Seymour then read the letter to those present.

New Business:
Church & Main Street Intersection Safety Concerns
Seymour said this is in regards to a letter they received about how hard it is to see when you come down Church Street at the intersection of Main Street. The parking spaces are filled up and it is just impossible to see to pull out. Dorsett said there is nothing new except they are passing the information on to the state and have contacted the Littleton Traffic Advisory Committee to look into it.

Announcement of Street Closures:
The bottom section of Church Street will be closed starting on October 12th and lasting for two weeks. This is being closed to allow AB Logging the opportunity to provide the Town with an efficient and affordable retaining wall and sidewalk project. The section being closed is at the beginning of Church Street from the Main Street entrance and running 150 feet toward Merrill Street.

Grove Street will also be receiving construction work starting on October 26th and lasting two weeks. There will not be a street closure only delays as work progress. The work on Grove will consist of drainage structures, sewer structures, road grinding and new pavement. The construction will be from the Highland Avenue intersection and running up the hill 750’ to the Town limits.

Other Business:
Seymour said a letter was received from Roger Merrill regarding a vacancy on the Littleton Library Board of Trustees. The letter requested us to make an appointment to their board. Seymour said she talked with Roger before the meeting. The person they want to appoint is not sure she can take the position so she would like to just skip this for right now. Seymour told Roger that the board would let the Library Trustees know what the outcome is.

Approve the following minutes:
September 14, 2015
September 28, 2015
Seymour said she did not get a chance to read them so she did not feel comfortable approving them. Sweet said he was ready for September 14, but he was not ready for September 28. Seymour said this would have to wait until the next meeting for Bratz and Sweet to approve the minutes.

Dann had a question about the cracks at the highway garage. He asked if they have been taken off the punch list. Dorsett said he has not met with the garage committee. Dorsett said if Dann had detailed questions he should direct them to George McNamara. Seymour advised Dorsett to have George attend the next meeting to answer any questions the public may have.

There being no more business Seymour asked for a motion to adjourn. Sweet made the motion to adjourn. Seymour seconded the motion. Motion passed 2-0. The meeting adjourned at 5:33 PM.