Board of Selectmen Meeting Minutes & Agendas

May 11, 2015

Approved Minutes May 11, 2015

MONDAY, MAY 11, 2015
5:00 PM

Present: Town Manager Fred Moody, Chairman Marghie Seymour, V. Chairman G. Michael Gilman, Executive Secretary Ceil Stubbings

Others Present: Bob O’Conner (Channel 2), Darin Wipperman (The Courier), Dann, Jere Eames, Rudy Gelsi, Chief Paul Smith (Littleton PD), Captain Chris Tyler (Littleton PD)

Pledge of Allegiance

Appointments: None

Citizen’s Concerns:
Dann asked if a person has to live in Town to be on a committee. He believes there is someone who is on the River District Redevelopment Commission that does not live in Town. Moody said that residency only applies for the Zoning and Planning Boards and the Water & Light Commission.

Seymour moved the agenda around to accommodate Jere Eames from having to attend the whole meeting. Moody said that Dave Ernsberger had originally been scheduled but he had to leave Town unexpectedly for a family emergency.

Summer Accents – Jere Eames
Jere Eames said that Dave Ernsberger had come up with a new idea for the River District area. Eames passed out some pamphlets on this idea. The musical products are what is called Harmony Park. They are instruments imbedded in solid ground that passersby’s can play. All ages enjoy them. Eames said that Ernsberger thought this would be great for Littleton. He was thinking of placing them at the Centennial Park behind Thayer’s Inn. Currently there is just a picnic table there now. Moody showed some slides and video the instruments that also included musical stairs. You can set the hours of operation and there is no fee. The cost is about $18,000 plus shipping plus installation. The instruments are very durable. People of all ages and disabilities can play on these. They are low maintenance. The Town owns the property and would be able to contribute to some of these initiatives as they have in the past. As far as any money invested Dave Ernsberger would do the fund raising. There would be no out of pocket cost to the town. To view some of the products go to the following website: Seymour said she would like to put off making a decision for a week or so that public has a chance to give their input. Sometimes people don’t like that sort of thing. We should wait in case we have some people that don’t want it. Gilman said the other thing is if there is a particular spot we need to get George to look at it. Gilman asked if Ernsberger has considered an alternate location. Eames said he had looked at other locations but he is thinking of the River District. Moody said that Ernsberger was also looking at piano stairs near the Pollyanna Gateway. Dann said that by watching the step thing people will play on the steps and he thinks it is a dangerous idea.

Moody wanted to make the announcement and a thank your to Jere Eames Eddy Moore and Art Tighe for meeting with Colebrook last week on their efforts for a new Main Street. Eames said he wished that he had that presentation before we did our Main Street. Colebrook were very grateful for the presentation. The original engineer was also there.

Town Manager’s Report:
Ledgeway Road Petition
We have received a request from the residents of Ledgeway Road. It was built in the 70’s and the Town owns the Right-of-Way. The road was never accepted because it was not built to Town standards. There are now four home owners there today and that is our requirement. If they are willing to bring the road up to Town standards we would be willing to accept the road. Moody said that George McNamara went there and gave a comprehensive report on what needs to be done. The culvert is in poor shape. The pictures he showed identify what needs to be done to bring it up to Town specifications. The residents are responsible to pay for the repairs. Moody said the reason he is bringing it before the board is they are the ultimate decision makers as to if they accept the road. Seymour asked if this is policy. Moody said it is policy and practice. Seymour said it seemed like a good deal. Bratz asked if they were looking for a motion tonight. Moody said no. He needed to contact the residents of the road and advise them the board is not opposed to the Town taking over the road after they have made the repairs and brought the road up to Town standards.

Moody the town received the official layoff notification for Hitchner and a staggered layoff beginning in July. They said they would follow up with additional notifications. He also attended the Tender ground breaking celebration.

Moody said that if you see activity at the Opera House on Wednesday it is because there will be a crane replacing the roof foils that were damaged in a hail storm last summer. The insurance will cover the cost except for $1,000. Seymour asked if a shield could be placed over this. Moody said there is a hail guard but the cost is an additional $2,400. Seymour said they should get the hail guard. Moody said that KRT is working on the reval. The notices to the businesses have gone out and they will be reviewing the sales the next two weeks. They will then do the field review in June. The multi model bridge project is progressing. Moody said he gave a report to the River Redevelopment Commission last week. The abutments need a fair amount of work. The biggest issue with the abutments is on one of the footings that has been exposed to river wash. The evaluation of the alternative bridges is progressing well. We would like to set up a joint meeting. Moody said he did not know if the engineer will be available for the June 1st meeting. They recommended the meeting beheld on June 4th. Seymour said we should check on their schedules. It would be preferable for them to come to the board meeting on June 1st. .

The new police department cruiser has been receive and will be fit out. He is working on the Tiger Grant Phase Two. We were denied last year and the application has been revised downward since last year. It is now limited to Main Street Phase Two and to include the relocation of the Saranac Street and Bridge Street.

Old Business:
Green-Up Day Update
Seymour said not very many people picked up bags. Some of the bags have not been returned to the Transfer Station. Seymour thought there was a low turnout due to the nice weather on Saturday. Even with the low turnout the Town looks good thanks to the efforts that did come out.

Authorization for ADA Signage on 220 Cottage Street
Dr. Mitz submitted a letter for parking spaces some time ago. The Town has an ordinance allowing for the placement of the signs as requested. Bratz made the notion to approve the placement of two ADA signs at 220 Cottage Street. Gilman seconded the motion. Passed 3-0.

11 Bridge Street manufactured home public advertisement bid
Moody said the Town was authorized to purchase the 11 Bridge Street property. We did so and the Town does not have any need for the manufactured home. All we need is the property for the Saranac Street relocation. We have issued an RFP. Gilman asked what the market value of the property was. Moody said he did not know. We will be selling it in as is condition. The deadline is 5-28-2015. Gilman asked if there was a minimum bid. Moody said he did not include a minimum bid we do have the right to reject any or all bids. It will require removal by a professional company and it will also require a walk through. Mr. Basner is now a tenant of the Town and the walk through will probably be Tuesday, May 26th.

Amend Financial Management Plan for CDBG Grant for CTC Training Equipment
Moody advised that NCIC wrote a grant for the Computer Technical Center. We are now in the administration process. The Town has hired an administrator, Donna Erwin Lane. Donna gives the seminars on behalf of the state to train other trainers in grant administration. Moody said that after she reviewed our financial management plan she updated the plan with changes. Gilman moved we adopt the modifications to the financial plan for the management of the CDBG project. Bratz seconded the motion. Passed 3-0.

New Business:
River District Items
Establish Membership Terms

Gilman made the motion to appoint Brody Tuite to the River District Redevelopment Commission and assign terms as stated on the report provided to the board. Bratz seconded the motion. The motion passed 3-0. Michelle Moren-Grey, Fred Moody, Marghie Seymour and Val Poulson were appointed one year terms. Alycia Vosinek, Lauren Anderson, Brody Tuite, Jim McMahon were appointed two year terms. John Hennessey, Ray Cloutier, Chad Stearns and Dave Ernsberger were appointed three year terms.

Other Business:
Dann asked if the Ledgeway Road were to be accepted by the Town would it still be a private road. He was advised that upon acceptance it would then become a Town road. Rudy Gelsi asked for updates on the progress of the new highway building garage at the board meetings because of the amount of money being spent. Gelsi also asked to have the two new police officers that were hired to be introduced at the next board meeting. The board said they would take Gelsi’s comments under consideration.

Conduct any other business that may come before the Board - None

Seymour announced that they would take a short break before going into the nonpublic session.

Note: The board will go into a nonpublic session per the below RSA:

Gilman made the motion to go into nonpublic session per:
RSA 91-A:3, II(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant. Bratz seconded the motion. The motion passed by a unanimous roll call vote. The board entered the nonpublic session at 6:00 PM.

Present: Town Manager Fred Moody, Chairman Marghie Seymour, V. Chairman G. Michael Gilman,
Selectman Milton T. Bratz, Executive Secretary Ceil Stubbings

Others Present: Chief Paul Smith and Captain Chris Tyler (Littleton PD)

The Board came out of nonpublic session at 6:39 PM. Chairman Seymour noted the minutes were permanently sealed by a unanimous roll call vote. Gilman made the motion to authorize the Chief of Police to use up to $12,000 from the undesignated reserve fund for the purchase of surveillance equipment. Bratz seconded the motion. The motion passed 3-0. Gilman made the motion to adjourn. Bratz seconded the motion. Motion passed 3-0. The meeting adjourned at 6:39 PM.