Board of Selectmen Meeting Minutes & Agendas

Jun 13, 2016

Approved Minutes Jun 13, 2016


TOWN OF LITTLETON

BOARD OF SELECTMEN’S MEETING
MONDAY, JUNE 13, 2016
5:00 PM
COMMUNITY CENTER, HEALD ROOM
120 MAIN STREET, LITTLETON, NH

Present: Town Manager Andrew Dorsett, Chairman Milton T. Bratz, V. Chairman Schuyler Sweet, Selectman Ed Hennessey, Executive Secretary Ceil Stubbings

Others Present: Chief Paul Smith (Littleton PD), Bill Gendreau (Energy Conservation Committee), Ron Bolt (Energy Conservation Committee), Jamie Myers and Melissa Elander (J. Meyers Builders, Inc.) Kathy Dorisky (Channel 2), Henri Wante (Energy Conservation Committee), Eddy Moore, Darin Wipperman (The Courier), Francis Matott, Rudy Gelsi, Peter Cooper

Bratz called the meeting to order at 5:00 PM.

Pledge of Allegiance

Appointments:
Chief Paul Smith – Accept a Donation to the Police Department 
Chief Smith said he received an anonymous donation of $100. The individual who made the donation wanted the funds to go towards the war on drugs. Smith requested the board accept the donation and that it be placed in the department’s special investigation fund. Hennessey made the motion. Sweet seconded the motion. The motion passed 3-0.

Energy Conservation Committee – Fire Department/Opera House Energy Audit Results
Bill Gendreau from the Energy Committee advised the voters approved the funds for an energy audit on the Opera House and the Fire Station in March. Melissa Elander from J. Meyers Builders provided the board with a comprehensive overview of the weatherization study they performed on the fire department and the Opera House. The power point presentation will be posted to the Town’s webpage on the Town Manager’s Corner. The cost for the improvement package for the spray foam roof improvements to the fire department is estimated at $25,168 with an annual savings of $1,649. The improvement shows a payback of fifteen years. Melissa stated they also looked at adding insulation to the exterior walls. Currently the walls are insulated at R13. Adding insulation to all of the exterior walls would cost $19,840 and shows an annual savings of $1,036. This improvement shows a payback of nineteen years. She also recommends that all of the dial thermostats be replaced with digital thermostats and that carbon monoxide detectors be installed in all of the adjoining offices. She also recommends that two sewer pipes and the dryer vent be insulated. 

Melissa then moved onto their findings regarding the Opera House. They found heat loss around the windows and doors and the wainscoting, and at the ceiling. The attic is insulated with 13 inches of blown fiberglass. The rating is R36 but the code is for R50. The floor of the clock tower is poorly insulated. The estimated cost to air seal and insulate the attic is $11,468 with an annual savings of $677 with an estimated payback of seventeen years. The estimated cost for duct insulation is $4,220 with an annual savings of $1,045 and a payback of four years. The interior air sealing estimated cost is $2,295 with an annual savings of $173 and an estimated payback of thirteen years. The estimated cost to insulate the exterior walls of the level 2 storage room is $9,268 with an annual savings of $6,930 and an annual payback of one year. The boilers are on this level that are insulated but there is a huge amount of hot water piping that is uninsulated. The final improvement they recommend is to insulate the wall of the 3rd floor storage room. The estimated cost is $1,287 with an annual savings of $17 and a payback of seventy six years. Hennessey asked the committee what their plans on now. A representative of the energy committee said they plan to meet with the fire chief as well as the Opera House Commissioners and go over the report in more detail. The will then meet again with the board sometime in the fall to see what direction they should go to make the recommended improvements. Hennessey asked if they were looking to see if there are any grant monies available. Bill Gendreau said they are looking into grants. Hennessey noted that some of the proposals had bad paybacks. Gendreau said they have to take into consideration the life of the building. The fire station could very easily go another twenty five to thirty years. We would be gaining if the work were done and it is the same with the Opera House. Bratz made the comment that this is one of the most well written reports that he has ever read. The report was able to explain and let the reader understand the recommendations. 


Bratz said that one of the problems is there is a population in Town that would like to see the Opera House taken down. They are of the opinion that it is just a giant money machine that is just dragging things down. We would like to use the Opera House as a venue even though it has a small parking lot. If we were to bring the Town Offices back to the Opera House it would take up most if not all of the parking spaces. But the Opera House has the best payback with the energy improvement recommendations. Bratz said it would be a $41,000 expense. Bratz then asked Melissa asked if she found anything that was a surprise to her in the thirty year old building. Mellissa said she was surprised that water came up through the floor but not so much from an energy perspective. The fact that the sewer pipes were ventilating back into the building was also a surprise and the lack of carbon monoxide detectors. Sweet said he thinks it is a great start and a good report. Peter Cooper said they were hoping to get a higher level of guidance from the board such as payback time etc. Bratz said the board has been talking quite a bit about the Opera House uses. Right now there are issues concerning storage. Bratz said that in his way of thinking the $41,000 for the improvements is a good investment. Bratz said he would also not contest anything with the fire station given that it is thirty years old. Bratz said there are ways to save money with heat and energy. Sweet said he did not think the board should set a payback limit and told the committee they are the ones who are doing all of the legwork. He told the committee they onto a great start and would like them to give the board their best recommendations. Sweet went onto to say it might not be a selectmen’s decision, it may be the voters’ decision. 

Town Manager’s Report:
Ledgeway Road Betterment Assessment Petition
Dorsett said the Town has received a petition for the betterment assessment. All abutters will be liable for the betterment costs. The Town will do the notices to all of the abutters to prevent any problems and to ensure they are notified in a timely manner. The cost will be passed on to the petitioner’s. Dorsett then went through the betterment process as listed below. 

Ledgewood Road – Betterment Assessment Process

  1. Petition to BOS from road abutters requesting Betterment Assessment Improvements,
  2. Petitioner(s) notice all parcel owners which will benefit/be liable for betterment assessment costs,
  3. Cost Estimate Developed (By Petitioners & Evaluated by Town),
  4. BOS holds Better Assessment Public Hearing(either two separate meetings or combine) Detail Review of Layout/Cost Estimate & Occasion,
  5. BOS determines whether to proceed with project,
  6. Abutting parcel owners have 10 days to submit protest to action (majority required to negate request),
  7. Funds added to Budget & Funds added to Revenue of Town Budget,
  8. Work completed to improve road,
  9. Road accepted by BOS as Class V town road,
  10. Abutting parcel owners billed for cost of work (period from 1 to 10 years and method of % to each parcel TBD by BOS).


Dorsett said he had an estimated cost of $41,400 for the improvements developed by George McNamara our Public Works Director. Hennessey asked if the cost was based on the Town crew doing the work. Dorsett said it is just a basic cost and not on who would be doing the work. This work will be funded by the taxpayers and the revenue will be offset over a period of one to ten years. Bratz said he thought that it was almost two years ago when George did the analysis. Bratz said he believed McNamara was using estimates using a general contractor. Bratz asked Fran Matott about the petition regarding how many people were represented on it. Fran Matott said there were four property owners represented. Matott said he did not contact the people from Lancaster. Dorsett said the board will have to have two public hearings. We have tentatively scheduled them for the next two monthly meetings. After ten days anyone who abuts the road has ten days to protest the action. After that the funds will be added to the 2017 budget. Once approved the work can be done and then the board can then accept the road as a class 5 road. Bratz asked if there was anything in the law about the distribution of revenues. Dorsett said it is up to the select board. Fran Matott said the people who signed the petition agreed the cost would be divided evenly. They currently have a road maintenance agreement that they divide evenly. The only two property owners who do not pay anything are the ones that do not have residences on them. 

Other Business:
Public Works – Schedule of Paving and Road Repairs
Dorsett said he had an update on the roads to report. Cyr Road is complete and Farr Hill is also complete. Bridge Street work started today. Work on School Street will begin on June 27th and will last approximately 90 days. Work on Hill Street is estimated to begin on August 15th. Dorsett said he received notice of our EDA Grant being approved for One Million Eighteen Thousand Dollars. There is a Block Party at Apthorp on July 2nd. The Town pool opens on July 18th and that weekend will be free. Bratz said that he would like Karen Noyes at our next meeting to give us a six month report as to where we are. He would also like an update on the overtime for each department. 

Old Business: None

New Business:
Energy Conservation Committee Vacancies
Energy Conservation Committee – Two (2) two year terms, one (1) three year term. The goals of the ECC were established as: Reduce energy consumption town wide, conserve natural resources, save money. All interested persons should contact Ceil Stubbings at 603-444-3996 Extension 15, or email cstubbings@townoflittleton.org no later than June 30, 2016. Please provide a letter of intent as to why you are interested in being appointed along with any relevant experience.

Public Comments: 
Eddy Moore said they will have a plaque on each side of the Ken Curran Bridge. The plaque was approved 100% last Friday by the family. There are funds available in an account for Main Street. Inc. There is about $20,000 in the account and he does not think this will cost more than $1,000. It will have Ken’s picture on it and it will be for his legacy for many years. The other thing he had was the possibility with Barry Lunderville. He is proposing of putting a radio station in the high school. He would like to see it operating in the high school. 

Board Action: None

Approve the Following Minutes:
May 23, 2016 – Hennessey made the motion to approve the minutes. Sweet seconded the motion. Motion passed 3-0.
May 26, 2016 – Hennessey made the motion to approve the minutes. Bratz seconded the motion. Motion passed 2-0.

Hennessey made the motion to go into a nonpublic session per the following RSA:
__x_ RSA 91-A:3, II(C) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant. Sweet seconded the motion. The board entered the nonpublic session at 5:53 PM after a unanimous roll call vote. The board met with the Tax Collector Amy Hatfield to review her recommendations on property tax payment plans. The board came out of the nonpublic session at 6:16 PM. Bratz asked for a motion to accept the payment plans as presented by the Tax Collector. Hennessey made the motion. Sweet seconded the motion. The motion passed 3-0. 

Hennessey made the motion to go into a nonpublic session per RSA:
_x_ RSA 91-A:3, II(C) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant. Sweet seconded the motion. The board entered into the nonpublic session at 6:17 PM after a unanimous roll call vote. The board came out of the nonpublic session at 6:19 PM. Sweet made the motion to seal the minutes. Hennessey seconded the motion. The motion to seal the minutes passed 3-0.



Hennessey made the motion to go into a nonpublic session per RSA:
__x_ RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted. Sweet seconded the motion. The board entered the nonpublic session at 6:20 PM after a unanimous roll call vote. The board came out of the nonpublic session at 6:27 PM. Hennessey made the motion to seal the minutes. Sweet seconded the motion. Motion to seal the minutes passed 3-0.

The meeting adjourned at 6:28 PM.