Board of Selectmen Meeting Minutes & Agendas

Feb 22, 2016

Board of Selectmen Minutes February 22, 2016


TOWN OF LITTLETON
5:00 PM
BOARD OF SELECTMEN’S MEETING
MONDAY, February 22, 2016
COMMUNITY CENTER, HEALD ROOM
120 MAIN STREET, LITTLETON, NH
 

Present:  Town Manager Andrew Dorsett, Chairman Milton T. Bratz, V. Chairman Schuyler Sweet, Selectman Ed Hennessey, Executive Secretary Ceil Stubbings

 

Others Present:  Brody Tuite, Mary Edick, Mr. & Mrs. Frazier, Darin Wipperman (The Courier), Robert Blechl (The White Mountain Record), Katherine Dorisky (Channel 2), Jerry Lesage, Dann, Rudy Gelsi, George McNamara (Public Works Director), Stan Fillion, Karen Noyes (Finance Director), Chief Paul Smith (Littleton PD)

Bratz called the meeting to order at 5:00 PM.

Pledge of Allegiance

Appointments:Chief Paul Smith (Littleton PD) – NH Highway Safety Grant – In Cruiser Video.  Chief Smith asked the Board to accept a grant from the NH Safety Agency.  The grant is to install video equipment into the cruisers.  The grant limitation is $4,995.00.  The Town’s match will be $2,497.50.  Sweet made the motion to accept the grant.  Hennessey seconded the motion.  The motion passed 3-0.  Hennessey asked if they currently have video cameras in the cruisers.  Smith stated there are cameras in four of the five cruisers.  This grant will replace on that is faulty.  Hennessey asked what the estimated life of the cameras was.  Smith said he was not sure.

Sale of Cruiser Bid Opening. Smith provided the board with the sealed bids received for the sale of a cruiser.  Smith noted that the bid opening could have taken place earlier but due to one of the new cruisers being in an accident they were forced to use the cruiser out for bid.  The board opened each bid and determined that Bay Ridge Motors from Stanton Island submitted the highest bid in the amount of $1,889. Smith noted the funds will go into the general fund.  If they had traded the vehicle they would only be offered $500.

 Town Manager’s Report:

River District Update.  Dorsett provided a comprehensive review of the River District Project outlining the projects accomplishments to date along with future endeavors.  The project has expanded to address infrastructure concerns in other areas of the Town. 

Bratz called on Mr. & Mrs. Frazier to submit a petitioned warrant article regarding warrant article #2 on the ballot.  The Frazier’s stated they wanted to submit the petition to encourage voters to vote no for article 2 at Town Meeting Day.  Bratz explained the board encouraged all voters to vote no on this warrant article at the deliberative session.  The warrant article has technical issues regarding an incorrect mapping lot that does not exist.

Old Business:   None

New Business:  Bratz stated that he wanted to review four audit findings or issues with Karen Noyes as follows:

2014 Final Audit: Bratz read the following:  The first finding regards the internal controls over the parking meter fund.  It was identified that cash receipts were not deposited in a timely manner.  This issue was reported to the Town in the prior year and it has not been addressed.  The recommendation is that the parking meter fund deposits be made on a weekly basis.  Noyes responded the issue has been resolved and the funds are now deposited on a weekly basis.  She also noted that when this finding occurred the Town had been filling the position with temp employees. The position has since been filled and things are being done as they should be.

Bratz then read the second finding as follows:  In review of the Town policies, it was identified that the Library Trustees did not review and reaffirm their investment policy for the 2014 fiscal year.  It is our recommendation that the Library Trustees review and reaffirm their investment policy annually as the Library Trustees are custodians over a portion of their own trust funds.  Noyes said she has sent an email to the Librarian and is waiting for a response.  This finding was passed over for further comment until an answer is received from the library.

 

Bratz moved onto the third finding as follows:

While testing the Town’s capital assets, it was identified that the related policy for capital assets has not been updated since 2004.  Additionally, it was identified that several fully depreciated assets included on the capital asset listing are still in use.  We recommend that the Town’s capital asset policy is reviewed and useful lives per policy are reviewed to ensure recorded useful lived reflect, as accurately as possible, the useful lives the Town is receiving from its capital assets.  Noyes acknowledged the capital assets had not been updated for several years.  The program she uses fully depreciates some items based on age.  As an example she referred to the Opera House which is over 100 years old and has been fully depreciated. 

Bratz then read the fourth and final finding as follows:  In testing the Town’s trust funds, it was identified that investment fees are being taken from the principal balance from trust accounts reported as permanent trust funds.  As defined by GASB Statement No. 34, permanent trust funds account for resources that cannot be expended, but must be held in perpetuity.  Generally, these resources are investment and a government may spend the earnings, often for a purpose specified by the provider of the resources.  We recommend that the Town Trustees communicate with the bank to ensure that investment fees are not taken from the principal balance of the permanent trust funds.  Noyes stated that she has spoken to the Trustees in regards to this finding.  The Trustees have communicated with the Attorney General’s Office and were told the practice of using principal to pay for fees is not illegal.  Hennessey and Sweet stated they were both Trustees during the period in question and stated that GASB has not caught up with the new state laws. 

Other Business:

Health Officer Appointment

Bratz announced the previous health officer has resigned.  The position was advertised and two individuals submitted their letter of interest.  Scott Daine and Milton Bratz applied for the position.  Bratz explained the Board of Selectmen are also the Board of Health for the Town.  Hennessey made the motion to appoint Milton Bratz as the new Health Officer because he has a Master’s Degree in Public Health.  Sweet seconded the motion. The motion passed 3-0. 

Citizen Concerns/Comments:  Brody Tuite introduced himself as a member of the LIDC and the River District Redevelopment Commission.  Brody provided a quick update on the Brooks property.  The property is still a primary focus for the Town.  Tuite stated they have been in touch with the owner of the property.

 Stan Fillion provided an update on the Industrial Park.  Fillion the past and current successful projects at the Industrial Park. The Industrial Park had started with 1 million from taxpayers that was matched from state and other agencies.  The benefits from grants and other resources made the project a success without little cost to the community.   Rotobec is currently under expansion and will bring new jobs to the area.  Tender Corp has partially moved into their facility.  Fillion stated the LIDC has expressed their full support for Article 3 on the ballot for the $900,000 Bond.  The bond won’t happen unless they receive 2-1 funding. 

Rudy Gelsi made a statement to the board to stop comparing the Industrial Park to the River District Project.  Gelsi said the board has an obligation to stop confusing the public.  The Town does not have $900,000.  The $900,000 would have to come from a bank loan and take fifteen years to pay back.  Dann had a question regarding the winter maintenance of Mann’s Hill Road.  There are two sections of the road that are very similar but taken care of differently.  The section of road where houses are located are normally clear, but this one section is covered with ash or sand and still covered in snow and ice.  Dann stated he had no problem going up the road but had trouble going down it.  George McNamara told him the section of the road that he was referring to was north facing.  The salt and sand does not work as well as on the other side. 

Board Action:  Bratz explained “Board Action” was added to the agenda as a line item for the board to take action of issues discussed earlier in the meeting.  By taking action at the end of the meeting the public has ample time to make comments or ask questions.

Brat said the board would be going into a nonpublic session per the RSA listed below:

Sweet made the motion to go into a nonpublic session per RSA 91-A:3, II (a)  The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted.  Hennessey seconded the motion.  The board entered the nonpublic session at 6:47 PM after a unanimous roll call vote.

 The board came out of the nonpublic session at 7:03 PM.  Sweet made the motion to seal the minutes.  Hennessey seconded the motion.  The motion to seal the minutes passed 3-0.  Sweet made the motion to adjourn.  Hennessey seconded the motion.  The motion passed 3-0.  The meeting adjourned at 7:04 PM.

Bratz asked for another motion to enter into a second nonpublic session.  Sweet made the motion to go into a nonpublic session per RSA 91-A:3, II (a)  The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted.  Hennessey seconded the motion.  The board entered the nonpublic session at 7:05 PM after a unanimous roll call vote.

 The board came out of the nonpublic session at 7:20 PM.  Sweet made the motion to seal the minutes.  Hennessey seconded the motion.  The motion to seal the minutes passed 3-0.  Sweet made the motion to adjourn.  Hennessey seconded the motion.  The motion passed 3-0.  The meeting adjourned at 7:21 PM.