Littleton Board of Selectmen-Meeting
Minutes-April 27, 2005
LITTLETON BOARD OF SELECTMEN
MEETING MINUTES
LITTLETON OFFICE CONFERENCE ROOM
APRIL 27, 2005
Present: Chairman William Hight, Vice Chairman George Hicks, Selectman Burton Ingerson, Town Manager Jason Hoch, Executive Assistant Cheryl Sargent
Brian Hardy, Daniel Greenlaw and several members of the Ladies Auxilliary were on hand to officially receive the Vietnam Veterans Recognition Week Proclamation signed by the Selectmen. Mr. Hardy stated the VFW has sponsored a program for national recognition of the Vietnam Veterans. Mr. Greenlaw stated it was an honor to receive this recognition and also to serve our country in preserving every American’s freedom.
BOARD OF ASSESSORS
There were no matters to come before the board of Assessors at this time.
PLANNING/LAND USE ISSUES
There were no planning or land use issues to come before the Board at this time.
CITIZENS’ CONCERNS
Eddy Moore asked if there was anything new in the status of the Khonie Poulsen situation on Saranac Street. Jason noted we are still waiting for a report from Bruce Taylor and we have been told it could be ready by tomorrow. The delay has been caused in getting estimates as there are no contractors who want to get involved in this matter. Burt noted he had spoken with Khonie recently and she had told him that she had a contractor coming the next day to give an estimate. Eddy was not aware that this had happened.
Eddy stated he estimates that approximately $20,000 has been spent on the Saranac Street issue and asked if this money is coming out of the sewer budget. Jason stated the money has come out of the sewer fund as well as the general fund. The auditors will move the expenditures according to where they feel fit when they do the Town audit in a few months.
Eddy stated he is aware that there is a limit to the number of occurrences the Town’s insurance company will cover. As the Saranac sewer problem was also a surface problem as well as a sewer backup, he wonders if this makes a difference in whether the insurance company will cover the occurrence. Jason stated its possible and he can look into it and see if it makes a difference.
Eddy also requested that the Selectmen set up a non public session for him to meet with them regarding a personnel issue.
TOWN MANAGER’S REPORT
Jason and Larry have been working on the capitol spending plan and updating it according to cash flows.
The Highway Department has completed some sweeping but there are now problems with the sweeper and it is unclear if the replacement part will be here in three days or one month.
Town roads are in various conditions and will be graded as soon as weather and road conditions permit.
Jason has spoken to Martha MacLeod regarding the feasibility of a regional health inspector. There should be more information forthcoming in a few weeks.
There has been an increase in welfare activity. Carol and Cheryl are helping Kate administer the Welfare Department until she learns the procedures.
An inventory of trees in Littleton will be taken and the information will be put into the GIS data base.
The Littleton High School is working on a joint School/Town technology plan. More information will be coming soon.
Jason noted John Ward, our State Representative, has been doing a good job keeping him informed of the status of the school funding bill. The bill passed the House last week which would mean #3.3 million for Littleton. The bill has now been forwarded on to the Senate and will come back before the House.
Jason met with Aquarian and members from DES regarding a septage management plan for Littleton. Off season testing will take place at the wastewater treatment plant and Aquarian will work with the State to design the plan and see what the costs will be.
Finance Director Karen Noyes handed out Sections I, II and III of the Management discussion and Analysis Report for the Town of Littleton and the Fixed Assets Policy. She told the Board she is available if they have any questions on the documents.
Selectman Ingerson moved to modify the Fixed Assets Policy to read “Vehicles and Equipment titled and/or registered by the New Hampshire Motor Vehicle department and bear a license tag will be considered to be a fixed asset if the original purchase price was $10,000 or more and the life expectancy is over three years.
The motion was seconded by Selectman Hicks and carried 3-0.
Selectman Ingerson moved the following resolution:
“Whereas. The Selectmen of the Town of Littleton wish to pursue joint economic development activity in conjunction with the Town of Lisbon and Bethlehem, and
Whereas, the Selectmen wish to pursue development of land off of Brook Road in Bethlehem, in conjunction with the Towns of Lisbon and Bethlehem, and further, to have the Littleton Industrial Development Corporation serve as the agent for development activities associated with the Brook Road business park project, pursued in conjunction with the Towns of Lisbon and Bethlehem, and
Whereas, the Selectmen have reviewed and approved the documents associated with establishing the Inter-municipal Agreements between the towns of Bethlehem, Littleton and Lisbon and the Agreement between the three communities and the Littleton Industrial Development Corporation,
Now therefore, be it resolved that the Board of Selectmen of the Town of Littleton do hereby approve and authorize execution of the Inter-municipal Agreement between the Towns of Lisbon, Littleton and Bethlehem, NH for the purposes of undertaking a joint economic development activity on the Brook Road in Bethlehem, NH;
And further approve of the Agreement to utilize the Littleton Industrial Development Corporation as the Development Agent for the Brook Road Business park project;
And further approve execution of the Agreement with Peak Three Associates LLC related to the transfer of land for the Brook Road Business Park;
And further to authorize the Chairman to execute the LIDC and Peak three Associates LLC documents on behalf of the Town.”
The motion was seconded by Selectman Hicks and carried 3-0.
MINUTES
Selectman Hicks moved to approve the minutes of April 13, 2005 as amended. The motion was seconded by Selectman Ingerson and carried 3-0.
Selectmen Hicks moved to reappoint Reverend Carleton Schaller to the Conservation Commission for a three year term. The motion was seconded by Selectman Ingerson and carried.
Selectman Hicks moved to appoint Martha Hill to the Conservation Commission for a three year term. The motion was seconded by Selectman Ingerson and carried 3-0.
The Selectmen declined to vote to appoint Mike Dickerman, Tom Alt or Sean Sweeney to the Conservation Commission and instructed the Town Manager to place an ad in the Courier asking for volunteers to the Planning Board, Zoning Board and Conservation Commission.
Selectman Hicks moved to go into non-public session citing RSA 91 A;3, 2a to discuss personnel issues. The motion was seconded Selectmen Ingerson. Each member was polled and agreed to go into public session at 4:50 pm.
The Select Board, Town Manager and Town Clerk discussed the past year’s activities in the Town Clerk’s Office and a strategy for making compensation. It will be discussed further at the next Selectmen’s Meeting with some possible solutions as it is unclear at this time how to determine due to the various roles of the Selectmen, Town Manager and Town Clerk.
Selectmen Ingerson moved to come out of non public session and the Board adjourned at 5:15 pm.
The motion was seconded by Selectman Hicks and carried 3-0.
Respectfully submitted,
Cheryl Sargent
Executive Assistant
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Chairman William R. Hight
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Vice Chairman George O. Hicks
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Selectman Burton E. Ingerson