LITTLETON BOARD OF SELECTMEN
MEETING MINUTES
AUGUST 25, 2004
TOWN OFFICE CONFERENCE ROOM
Present: Chairman Burton Ingerson, Vice Chairman Bill Hight, Selectman George Hicks, Town Manager Jason Hoch, Executive Assistant Cheryl Sargent
Chairman Ingerson opened the Selectmen’s Meeting at 4:00 pm.
Selectman Hicks moved to approve the minutes of August 11, 2004 as presented. The motion was seconded by Selectman Hight and carried 3-0.
Carol Cullen informed the Board the Town has received two Waivers of Municipal Liability from Jeff Winn for two lots on Fallon’s Way. She asked the Selectman to approve the waivers.
Selectman Hight moved to approve the two Waivers of Municipal Liability for Jeff Winn’s lots on Fallon’s Way. The motion was seconded by Selectman Ingerson and carried 3-0.
Carol also told the Board that Larry Jackson has inspected Point of View Drive and has recommended the Letter of Credit for $82,800 be released.
Selectman Hicks moved to release the Letter of Credit for Point of View Drive. Selectman Hight seconded the motion and it carried 3-0.
Carol added the paperwork has been initiated to have the Town take over the road. Selectman Hicks moved to accept Point of View Drive as a Town road. The motion was seconded by Selectman Ingerson and carried 3-0.
Carol asked that the Road the Selectman had previously named Sand Road be changed to Lebreque Lane at the request of Mr. Lebreque. Selectman Hight moved to rename the road Lebreque Lane as requested. The motion was seconded by Selectman Hicks and carried 3-0.
Schuyler Sweet informed the Selectman of the latest development with the Police Facility Committee. He told the Selectmen that 22 contractors received letter of interest and 17 of the contractors had provided a qualification package. The 17 companies teamed up amongst themselves and 8 final proposals were submitted. The Committee then interviewed the final four companies which had been narrowed down by the Committee. Breadloaf Corporation was chosen by the Committee to design and price out the project. A plan and estimates should be ready by January. There will be a presentation ready for Town Meeting and Breadloaf will attend the deliberative session if requested to answer any questions the public might have. If the project is voted in at Town Meeting, Breadloaf estimates a formal ribbon cutting of the facility in December of 2005. The Selectmen will be advised on any future meetings of the Committee. He invited a member of the Board to join the Facility Committee
Selectman Hicks moved to authorize Jason Hoch to negotiate and enter into contract with Breadloaf Corporation. The motion was seconded by Selectman Hight and carried 3-0.
Cathy Conway gave the Selectmen a TCSP update. She stated Phase II of the design has been given to DOT for their review. Draft reports from PPS and a draft Master Plan have been completed. VHB is working on the final design and should be ready to submit it in November. There is a back-in angle parking experiment planned for this fall. The experiment will probably take place on the lower level behind the Book Store on Mill Street. This location has been chosen because there will be no need to change the middle line of the road. Cathy does not know when test bores will be taken but will ask VHB for a time table for this.
Jason added Cathy will be giving the Selectmen an update of the project at every second Selectmen’s Meeting of the month.
Karen Noyes informed the Selectmen the 2003 audit report has arrived and for the second year in a row there were no negative findings. The audit noted there were good internal controls in place and made no recommendations. She expressed her thanks to all the staff who assisted her in getting the information ready for the audit.
She asked the Selectmen if there were any changes in the fixed asset policy which she had distributed to them at the last Selectmen’s Meeting. There being no changes or recommendations, Selectman Hicks moved to approve the fixed asset policy as presented. The motion was seconded by Selectman Hight and carried 3-0.
The MS-4 has been completed and sent off to DRA. She noted the Town is in good shape with $75,000 more in revenue than what had been anticipated.
The Selectman thanked Karen and commended her work in the finance department.
Jason submitted a non-union overtime and comp time policy amendment to the Personnel Policy for their approval. Selectman Hight moved to approve the proposed policy. The motion was seconded by Selectman Hicks and carried 3-0.
The work on Bishop Street is winding down. Work has been done lining the pipe on Union Street over the last couple of days. A pre-construction meeting will take place tomorrow morning for the Bronson Street project.
The Selectmen will meet on September 3, 2004 at 1:00 pm. to go over election procedures.
Recently, there were 15 Tax Collectors touring Littleton. They were given by GIS demonstration by Carol Cullen and a tour of downtown projects with Joe and Jason.
Final paperwork has been submitted for the EDA grant for the Brook Road Industrial Park.
Jason has met with the Chamber of Commerce to work out the details of the upcoming Art Show.
Bob Pierce sent a complaint to the Town regarding dog waste at the entrance to his business. Jason and Larry are looking into placing visual reminders to pet owners reminding them to clean up after their pets.
The first wedding will take place on the covered bridge this Saturday. Jason has suggested that the couple give a small donation for the use of the bridge and also requested a picture so we may document the event.
Jason told the Selectmen that Fire Chief Paul Lopes will be resigning. He has agreed to stay with the Town until at least several months to see the Home Depot project up and running and to assist in the selection and training of a new Chief.
In other business, the Selectmen moved to have Dave Willis moved up from Alternate Member to Full Member of the Planning Board. His term will expire in June of 2007.
The meeting adjourned at 4:35 pm.
Respectfully submitted,
Cheryl Sargent
Executive Assistant